Venue scouting bag

This post is reprising two topics I already broached in the past, which seemed to arouse a certain interest, location scouting and a peek inside the bag I carry on the job.

Last saturday I visited the Marche region in order to go location scouting at the picturesque village which will act as a backdrop to my first inspiration shooting, on April 28th. This one is a very special project because although it started out from a concept of mine, it is actually the product of a real joint effort on the part of amazing vendors. Beginning with Cinzia Bruschini (whose photos from last saturday you can view here) to Ara Marvin the mastermind and masterhand behind caratterino, to Roberto Monaldi and many more, who lent their work and art to make this shooting possible (the credits will go on forever!).

Anyhow, going location scouting is pretty common for a wedding planner, but it’s something prospect brides and grooms should learn to face and be prepared to. This is why I am giving you five pieces of advice so as to make the most of your visit. Later on we will see what you should bring with you.
1. make sure you have all the details about the location and venues with you, including addresses, best itinerary and mobile numbers of those who are waiting for you (you might need to call if you’re running late). As you approach any venue observe the streets and make sure there are no limitations nor the distance from the ceremony is too long.
2. before you leave, write down the questions you will want to ask the owners. It’s always best to do this on a clear mind and before you get on site, in order not to forget anything important. When you’re there don’t be afraid to read from your list, you’re not sitting an exam after all!
3. carry your camera with you, and ask the owners if you can take pictures of the place. You will very much need this down the line.
4. pay extra attention to the amount of toilets available, how accessible the place is, and whether indoor capacity equals the outdoor one.
5. ask for the details about the person who will be onsite on the day of the wedding, you will need to forward these to your vendors for day-of coordination.

ph. Barbara Pederzini

That one is my bag from saturday, you can start from here packing your own.

I had with me my big bag from OVS, with handles as well as over-the-shoulder strap (1) and a camera bag (2), which you will better use if you have a camera slightly more complicated than point-and-shoot ones.
Inside I had a small beauty bag (3) with travel essentials such a hand sanitizer, wipes and basic over the counter medicines.
I also carried my business cards holder (4), sunglasses for the day (5) and glasses for driving in the dark (6) and my wallet with cards and some cash (8).
I took with me this super folder (7), of which I have three versions (I actually brought the neon pink one with me, not this blue one), which sports an accordion document sorter, a notepad and pen and a strap closing.
Plus I had my diary (9), because the more I dwelve into digital communicating the more I feel a need for good ole analogic writing down appointments!
What you cannot see in the picture is my treasured iPhone, a satnav, diary, phonebook, calculator, notepad, window on the world, all in one!

ph. Barbara Pederzini

It wasn’t that much, and still I had all I needed!
So, what do you think?