fatamadrina

Italian Wedding Planner

Executing
your dreams.

Month of Coordination for your Wedding in Italy

If you have booked the venue, selected talented creative professionals to execute your dream project and you know exactly what you want of your wedding but don’t want to be the one doing it, this service is designed for you.
A coordinator will start working 6 to 4 weeks before the wedding and help you tie up the project and any last minute details so that you can spend that time focusing on what matters: your loved one!
All the last minute hiccups and emergencies will be taken care of and you will hardly notice them as your wedding unfolds exactly as you dreamed it would. There will be no room for stress or preoccupation as the coordination will make sure your plans are executed down to the tiniest detail.

The whole day would never have been so amazing was it not for the help of our wedding planner, Barbara. She was able to translate everything I was looking for into reality and she made sure that everything went according to plan and that I didn’t have to worry about a thing on the day – after all the months of planning I was just able to turn up to our fairy-tale wedding and enjoy the whole experience.
O&J, Siena
O+J wedding in Siena ph. Daniele Vertelli

To execute your wedding plans, a coordinator will:

always keep you in the loop
  • meet with you either in person and/or via Skype/Google Hangout for an initial logistics consultation, to evaluate the scope of the project and listen to your dreams and worries
  • run an in-depth analysis of a detailed client coordination questionnaire
  • set up a project management platform and a shared planning environment to collect all the relevant info of the project so far and to keep you updated of all developments
  • host a site walkthrough with you and/or the main vendors involved to fully assess the situation and prepare themselves for effective trouble-shooting
  • be available via unlimited emails to provide you consultation, advice and support throughout the 30 days prior to the wedding
fill in the blanks
  • refer any vendor you might still need to complete the project. Planners have extensive and ever-expanding databases listing banqueting companies, sommeliers, bartenders, stationery designers, quality printers, web designers, florists and decor designers, cake designers, pastry chefs, photographers, videographers, singers, bands, DJs, entertainment acts, lighting experts, hair stylists, make up artists, vintage and regular rental companies, et al. These are open to you.
  • serve as a personal liaison between you and all the vendors and suppliers involved in the project over the last 30 days of the planning, making sure you don’t have to spend your days on email or the phone to chase details and last minute arrangements. They will closely work with any vendor you have chosen, to coordinate their work throughout pre-production and production, phoning and emailing confirmations and day timeline details
  • meet with you either in person and/or via Skype/Google Hangout for a final details meeting a week before your wedding
  • create and manage your wedding day timeline, providing assistance with floor plan diagrams and seating chart management
release the stress of the final stages of planning
  • attend and coordinate your ceremony rehearsal, if you wish to hold one
  • be present on site from installation to disassembling, orchestrating the set-up and directing the whole event
  • set up and style all the personalized and personal items that you wish to incorporate in your ceremony and reception decor
  • pack and return all your personal items you used at the wedding (they will quote any lodging and shipment fees in advance)
  • employ extra staff if the scope of the project requires it

In addition to this basic service, they can also:

  • arrange for security and PR services
  • handle payments on your behalf
T+N wedding with olive leaves tossing ph. Lelia Scarfiotti

When?
Reach out to a coordinator at least 6 months in advance.
How much?
Service fees can start at 1,700 euro, VAT included, travel expenses not included – please note that travel and accommodation are billed to you at cost. After a preliminary free consultation a coordinator will issue a fixed fee proposal listing travel and accommodation costs.

fatamadrina is no longer active.

Destination wedding planner based in Modena, Italy, until 2016.